Turn every referral into a scheduled patient — automatically.
FlowCare AI ingests referrals from any channel, extracts and validates the data with AI, verifies insurance, and orchestrates the whole lifecycle through a visual workflow engine — with a full audit trail.
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Built for clinics, specialty groups & health systems
Everything a referral needs, in one place
From the moment a fax lands to the moment the patient is booked.
Omni-channel intake
PDFs, scanned images, faxes, and web forms — captured, stored securely, and given a unique referral ID.
AI extraction
Claude turns messy documents into structured patient data with per-field confidence scores.
Validation engine
Required fields, date formats, insurance completeness, and duplicate detection — automatically.
Visual workflow builder
Drag-and-drop triggers, conditions, and actions. Retries, backoff, and a dead-letter queue built in.
Provider matching
Rank in-network providers by specialty, insurance, and availability — and flag referral leakage.
Audit & analytics
An immutable trail of every action, plus a live operations dashboard and Prometheus metrics.
From document to appointment
A queue-based pipeline so the request path never blocks on a slow AI call.
A workflow engine you can see
Build automations like Zapier — but for referrals. Drag triggers, conditions, and actions onto a canvas, wire them together, and FlowCare runs them on every incoming referral with retries, backoff, and a dead-letter queue.
IF insurance verified → schedule appointmentIF missing insurance → request documentsIF referral incomplete → create review task
Ready to automate your referrals?
Spin up the demo in minutes and watch a referral go from fax to scheduled patient.